Fuel Desk Agent
Manages every fuel stop, card transaction, and driver advisory across your fleet — autonomously. Finds the cheapest station on every run, stops fraud the moment it happens.
Fuel Desk
Manages every fuel card transaction across your fleet. Advises drivers to the cheapest stops. Detects fraud the moment it happens. Keeps your negotiated discounts working.
- Station advisory for every fill
- Fuel card management & monitoring
- Real-time fraud detection
- Negotiated discount enforcement
- Driver communication & guidance
From data to driver advisory in seconds
Connect Telematics & Fuel Cards
Link Samsara, Motive, or Geotab for vehicle location and fuel levels. Connect WEX, Comdata, or RTS for card transactions. OAuth setup takes under 5 minutes per integration.
Agent Baselines Your Fleet
Within 24 hours, Fuel Desk learns your routes, fuel corridors, negotiated discount programs, and card policies. It maps which stops accept your cards and negotiated rates.
Autonomous Optimization Begins
For every truck on the road, the agent calculates the cheapest station on their specific route in real-time. Drivers get advisory messages. Every transaction is monitored for fraud.
Everything your fuel desk should be doing
Most fleets lose thousands per truck per year on fuel — not because cheaper stations don't exist, but because manually tracking 3,000 stops while managing 50 trucks is impossible for a dispatcher. Fuel Desk does it autonomously.
- Station advisory — Specific stop recommendation for every fill, with price comparison and estimated savings
- Card management — WEX, Comdata, and RTS transaction monitoring, card restriction, and spending controls
- Fraud detection — Real-time flagging of off-route fills, duplicate transactions, and suspicious volumes
- Discount enforcement — Routes trucks to contracted stations to capture all negotiated rate agreements
- Driver communication — Sends advisory messages directly to drivers with directions and estimated savings
- Savings reporting — Per-truck and fleet-wide savings reports, breakdowns by corridor, station, and driver
Supported integrations
Mid-market OTR carriers with 25–500 trucks — fleets that lack a dedicated fuel optimization team but spend $1M+ per year on diesel.
Common questions
How does Fuel Desk choose which fuel stop to recommend?
The agent calculates the optimal stop for each truck using current fuel level, remaining range, route, prices at all stops along the corridor (3,000+ locations), which stations accept your negotiated rates, and driver hours of service. It sends a specific recommendation with station name, price, savings, and directions.
What fuel card programs does it support?
Fuel Desk integrates with WEX, Comdata, and RTS. It monitors all transactions in real-time, enforces card restrictions, and flags suspicious activity — off-route fills, duplicate charges, unusual volumes, and purchases at non-approved locations.
How is this different from a fuel card discount program?
Fuel card programs give you a negotiated rate — but they don't tell each driver which stop to use on their specific route today, based on their current fuel level. Fuel Desk does both: enforces your discount program AND finds the cheapest station on the route in real-time.
How much work does setup require?
Connect your telematics provider and fuel card via OAuth — about 5 minutes each. No new hardware. No driver training. No workflow changes. The agent starts learning your fleet's patterns within 24 hours and begins making recommendations immediately.
Three more agents working alongside Fuel Desk
See Fuel Desk on your actual fleet data
We connect live to your telematics and fuel cards and show you exactly where Fuel Desk would save — in a free 20-minute session.
Book a Free Demo